Viewing the Order Details

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To view the details: In the Order Summary of the Documents page:

 

Do-it Select DocumentView and the order will be displayed as shown below:

 

ordersummary_order_view

 

Do-it To return to the previous page click back

 

Do-it Click print to print the Order

 

Do-it Click DocumentRaw to view the raw text of the Order.

 

Do-it Click print to print the Order

 

Do-it Click DocumentDelete to delete the Order. If this option is selected, the following confirmation screen will be displayed.

 

Ordersummary_delete_confirmation

 

Do-it Clicking on the OK button will mark the Order as Void.

 

Details displayed include the following:

 

       Bullet Dated - The date of the order as stated by the buying organisation.

 

       Bullet Received - The date & time that the order was received by the system.

 

       Bullet Responded - Whether an Order Response has been created either fully or partly for the Order

 

       Bullet Fulfilled - Whether a Fulfillment Notification has been created either fully or partly for the Order

 

       Bullet Invoiced - Whether an Invoice has been created either fully or partly for the Order

 

       Bullet Currency - The currency of the order. The default currency for the Supplier Portal is GBP (Great British Pounds).

If an alternate currency has been used by the sender of this document the Currency field will display the following:-

 

ordersummary_altcurrency

 

•The EUR is the alternate currency e.g. EUR = Euros
•The Rate is the currency applied exchange rate between this currency and GBP e.g. 1.494
•The Source is the source for the exchange rate e.g. HMRC

 

 

       Bullet Value Excl.Tax - The total value of the order excluding tax.

 

       Bullet Total Value - The total value of the order including tax, if appropriate and known.

 

You can display further details about the parties to the order by clicking expand next to parties and the details will be displayed:

 

ordersummary_order_view_parties

 

You can display delivery information for the order by clicking expand next to delivery.

 

ordersummary_delivery_details_header

 

Further details displayed include:

 

       Bullet Related Documents - Other documents that are associated with this order. Clicking

       on a document will cause the display to switch to that document.

 

       Bullet Attachments - An "Attachment" image indicates that a document is attached to

       this order. Clicking on the name of the attached document will cause it to be displayed

       in a new window.

 

       Bullet Comments - Further comments from the buying organisation regarding this order.

 

Line details displayed include:

 

       Bullet Line - A number indicating the sequence of the lines.

 

       Bullet Item Code, Manufacturer, Description & Comments The code used for the goods

       or services, the manufacturer if appropriate and known, a description and any comments

       about this line of the order.

 

       Bullet Delivery Date - The date on or by which the goods or services are to be delivered.

 

       Bullet Quantity - The number of units of the item being ordered.

 

       Bullet Unit - The unit of measure of the item.

 

       Bullet Price - The price of one unit of the item.

 

       Bullet Extended - The value of this line of the order, excluding tax.

 

       Bullet Tax Rate - The rate of tax that the buying organisation expects to be applied when

       this line of the order is invoiced, if known.

 

If the order lines have delivery addresses allocated to them this will be highlighted by the inclusion of the delivery icon. Clicking on the expand will display the line level shipping details.

 

ordersummary_lineLevelshipping

 

The Audit contains details about the transmission and any status changes.  To view the Audit details:

 

Do-it Click expand next to Audit and the full details will be displayed:

 

ordersummary_order_view_audit