Overview

Most details of an existing Order Response can be altered and lines added or deleted.  However, editing is not possible if the Order Response has already been sent to the buying organisation.

To edit the Order Response find it, for example, by using the Documents page and when displayed in the Order Response Summary or Order Response View page

Click

The Order Response View/Edit page will be displayed.  It will look similar to this:

From this page you can:

Click to return to the Documents page

Click to print the Order Response

Further actions may be available, depending on the current status and content of the Order Response:

Click to delete the Order Response

Click to send the Order Response to the buying organisation Note: Until the Order Response has all essential information (e.g. Order Response Number and at least one line) the button is displayed as and does not operate.

Click to change details (see Editing Header Details, Editing Comments, Editing Line details).

Click to the right of to add a line not on the Order Response

Details displayed include the following:

        Dated - The date of the document as stated by the supplier organisation.

        Raised - The date & time that the document was raised by the system.

        Sent - Whether or not you have sent the document to the buying organisation.

        Currency - The currency of the document values.

        Value Excl.Tax - The total value of the document excluding tax.

        Total Value - The total value of the document including tax, if appropriate and known.

        Type - The type assigned to the Order Response e.g. Accepted, Rejected, Back Order.

Further details displayed include:

        Related Documents - Other documents that are associated with this Order Response. Clicking

       on a document will cause the display to switch to that document

        Comments - Further comments from the supplier organisation regarding this document

Line details displayed include:

        Line - A number indicating the sequence of the lines

Order Line - The line number from the original order for this item

        Item Code, Classification, Description & Comments - The code used for the goods or services, any classification

e.g. UNSPSC codes, its description and any comments about this line of the Order Response

        Shipment Date - The date on which the goods or services will be shipped

        Quantity - The number of units of the item being included within this Order Response

        Unit - The unit of measure of the item

        Price - The price of one unit of the item

        Extended - The value of this line of the Order Response, excluding tax

        Tax Rate - The rate of tax that applies to this line of the Order Response

        Line Total - The value of this line of the Order Response, including tax

Type - The type of this line of the Order Response e.g. Accept, Reject, Back Order

Order Response footer details include:

        Tax Rate - The tax rate applied to the Order Response

        Taxable - The total of the extended values of all the lines i.e. excluding tax

        Tax - The total tax value

        Ext. Subtotal The total of the extended values of all the lines i.e. excluding tax

        Tax - The total tax value

        Total - The total value of the Order Response, including tax

The Audit contains details of status changes and, if sent, details about the transmission.  To view the Audit details:

Click next to and the full details will be displayed: