Viewing an Existing Order Response

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The details of an existing Order Response can be viewed, for example, by finding it using the Documents page and when displayed in the Order Response Summary.

 

Do-it Clicking DocumentView

 

The Order Response View/Edit page will be displayed.  It will look similar to this:

 

response_detail_summary

 

Do-it Click back to return to the Documents page

 

Do-it Click PrintPreview to print the Order Response

 

Further actions may be available, depending on the current status of the Quote:

 

Do-it Click DocumentRaw to view the raw text of the Order Response

 

Do-it Click DocumentEdit to edit the Order Response

 

Do-it Click DocumentDelete to delete the Order Response

 

Do-it Click DocumentSend to send the Order Response to the buying organisation

 

Details displayed include the following:

 

       Bullet Dated - The date of the document as stated by the supplier organisation.

 

       Bullet Raised - The date & time that the document was raised by the system.

 

       Bullet Sent - Whether or not you have sent the document to the buying organisation.

 

       Bullet Currency - The currency of the document values.

 

       Bullet Value Excl.Tax - The total value of the document excluding tax.

 

       Bullet Total Value - The total value of the document including tax, if appropriate and known.

 

       Bullet Type - The type assigned to the Order Response e.g. Accepted, Rejected, Back Order.

 

Further details displayed include:

 

       Bullet Related Documents - Other documents that are associated with this Order Response. Clicking

       on a document will cause the display to switch to that document

 

Bullet Attachments - any attachments added to this document.

 

       Bullet Comments - Further comments from the supplier organisation regarding this document

 

Line details displayed include:

 

       Bullet Line - A number indicating the sequence of the lines

 

Bullet Order Line - The line number from the original order for this item

 

       Bullet Item Code, Classification, Description & Comments - The code used for the goods or services, any classification

e.g. UNSPSC codes, its description and any comments about this line of the Order Response

 

       Bullet Shipment Date - The date on which the goods or services will be shipped

 

       Bullet Quantity - The number of units of the item being included within this Order Response

 

       Bullet Unit - The unit of measure of the item

 

       Bullet Price - The price of one unit of the item

 

       Bullet Extended - The value of this line of the Order Response, excluding tax

 

       Bullet Tax Rate - The rate of tax that applies to this line of the Order Response

 

       Bullet Line Total - The value of this line of the Order Response, including tax

 

Bullet Type - The type of this line of the Order Response e.g. Accept, Reject, Back Order

 

response_line_header

 

Order Response footer details include:

 

       Bullet Tax Rate - The tax rate applied to the Order Response

 

       Bullet Taxable - The total of the extended values of all the lines i.e. excluding tax

 

       Bullet Tax - The total tax value

 

       Bullet Ext. Subtotal The total of the extended values of all the lines i.e. excluding tax

 

       Bullet Tax - The total tax value

 

       Bullet Total - The total value of the Order Response, including tax

 

response_footer_details

 

The Audit contains details of status changes and, if sent, details about the transmission.  To view the Audit details:

 

Do-it Click expand next to Audit and the full details will be displayed:

 

response_audit_sent