Viewing an Existing Invoice

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The details of an existing Invoice can be viewed, for example, by finding it using the Documents page and when displayed in the Invoice Summary

Do-it Clicking DocumentView

 

The Invoice View/Edit page will be displayed.  It will look similar to this:

 

managinginvoice_invoice_summary_view

 

Do-it Click back to return to the Documents page

 

Do-it Click PrintPreview to print the Invoice

 

Further actions may be available, depending on the current status of the Invoice:

 

Do-it Click DocumentRaw to view the raw text of the Invoice (only available if the invoice has been sent)

 

Do-it Click DocumentEdit to edit the Invoice (only available if the invoice has not been sent)

 

Do-it Click DocumentDelete to delete the Invoice

 

Do-it Click DocumentSend to send the Invoice to the buying organisation

 

Details displayed include the following:

 

       Bullet Dated - The date of the document as stated by the buying organisation.

 

       Bullet Tax Point - The date that you are liable for the VAT of the invoice.

 

       Bullet Raised - The date & time that the document was raised by the system.

 

       Bullet Sent - Whether or not you have sent the document to the buying organisation.

 

       Bullet Currency - The currency of the document values.

 

       Bullet Value Excl.Tax - The total value of the document excluding tax.

 

       Bullet Total Value - The total value of the document including tax, if appropriate and known.

 

You can display further details about the parties to the invoice by clicking expand next to parties and the details will be displayed:

invoice_summary_parties_view

 

Further details displayed include:

 

       Bullet Related Documents - Other documents that are associated with this Invoice. Clicking

       on a document will cause the display to switch to that document

 

Bullet Attachments - any attachments added to this document.

 

       Bullet Comments - Further comments from the buying organisation regarding this document

 

Line details displayed include:

 

 

       Bullet Line - A number indicating the sequence of the lines

 

       Bullet Item Code, Classification, Description & Comments - The code used for the goods or services, any classification e.g. UNSPSC codes, its description and any comments about this line of the invoice

 

       Bullet Supplied - The date on which the goods or services were sent or provided

 

       Bullet Quantity - The number of units of the item being invoiced

 

       Bullet Unit - The unit of measure of the item

 

       Bullet Price - The price of one unit of the item

 

       Bullet Extended - The value of this line of the invoice, excluding tax

 

       Bullet Tax Rate - The rate of tax that applies to this line of the invoice

 

       Bullet Line Total - The value of this line of the invoice, including tax

 

Invoice footer details include:

 

       Bullet Tax Rate - The rate of tax that this line of the tax analysis is summarising

 

       Bullet Taxable - The value of all the invoice lines that this rate of tax applies to

 

       Bullet Tax - The value of tax at this rate

 

       Bullet Terms - Payment Due days, Settlement Discount days and percentage and

       General Discount percentage, if offered

 

       Bullet Ext. Subtotal The total of the extended values of all the lines i.e. excluding tax

 

       Bullet Tax - The total tax value

 

       Bullet Total - The total value of the invoice, including tax

 

NOTE: See How Tax Values are Calculated for more details regarding tax calculations

 

The Audit contains details of status changes and, if sent, details about the transmission.  To view the Audit details:

 

Do-it Click expand next to Audit and the full details will be displayed:

 

invoice_summary_audit_view